FAQ
Outside professional activities and interests

General questions

 

Q: What must I do to enter an existing or new outside professional activity or interest?

A: After logging into the web app, you can enter all existing and any interests newly entered into on the form “Record a new disclosure of an outside professional activity and interest”.

Procedure:

  • Enter an existing or new interest in the form “Record a new disclosure of an outside professional activity and interest”
  • Click the blue button “Save and request submission” -> the information will be transferred to the table “Your recorded disclosures of outside professional activities and interests”
  • A new, empty form “Record a new disclosure of an outside professional activity and interest” will appear. This allows you to enter all of your outside professional activities and interests at once.
  • After entering all of your outside professional activities and interests -> log out in the tool navigation at the upper right hand side (“Logout (Prof. Dr. Name)”).

Q: What must I do if an outside professional activity or interest terminates?

A: Please enter the termination date when an outside professional activity or interest is terminated.

Procedure:

  • After logging into the web app, select the entry you want to add the termination date in the list  "Your recorded disclosures of outside professional activites and interests".
  • Click the red icon "Edit entry" -> add the Final date in the related field.
  • Click the blue button "Save and request submission".
  • Log out in the tool navigation at the upper right hand side (“Logout (Prof. Dr. Name)”).

Q: Must outside professional activities and interests be entered if they are already terminated?

A: No. The law comes into effect on January 1, 2017. The obligation to disclose interests only begins then. The following applies: All activities that began before January 1, 2017 and continue after January 1, 2017 must be entered. Any activities that terminate before December 31, 2016 do not have to be entered.

Q: I have no outside professional activities or interests that need to be disclosed. What must I do?

A: The option “I don't have any outside professional activities and interests” is available on the web tool. Click on the box there and then click on the blue button “Save and request submission”. Then log out in the tool navigation at the upper right hand side (“Logout (Prof. Dr. Name)”).

Q: I originally stated that I had no outside professional activities or interests that need be be disclosed. Now I started such an activity. What must I do? 

A: Procedure:

  • After logging into the web app, remove the tick from “I don't have any outside professional activities and interests” by clicking on it.
  • Click the blue button "Save and request submission".
  • An empty form “Record a new disclosure of an outside professional activity and interest” will appear.
  • Enter the new interest in the form “Record a new disclosure of an outside professional activity and interest”.
  • Click the blue button “Save and request submission” -> the information will be transferred to the table “Your recorded disclosures of outside professional activities and interests”
  • A new, empty form “Record a new disclosure of an outside professional activity and interest” will appear. This allows you to enter all of your outside professional activities and interests at once.
  • After entering all of your outside professional activities and interests -> log out in the tool navigation at the upper right hand side (“Logout (Prof. Dr. Name)”).

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Q: I already completed a form this spring and sent it to the professorships department. Do I have to complete the same information again?

A: There is a difference between the statement of outside earnings and the disclosure of outside professional activities and interests, which is now required. In some cases, outside earnings are associated with outside professional activities and interests, and vice-versa. New outside professional activities and interests should be entered shortly after they begin in the register of outside professional activities and interests. If an outside professional activity terminates, it can be entered as well.

Outside earnings must be declared annually, independently of the register. The request to do so will continue to be made in March of the year when the declaration is made. For example, the request for declaration of outside earnings for the year 2016 will be sent in March 2017. The declaration of outside earnings includes the obligation to confirm that the disclosure of outside professional activities and interests has been completed for the previous year.

Definitions

Q: What is an organ?

A: An organ is the union of persons formed to follow a common goal. This terminology was chosen explicitly to include all forms of firms, etc.; it is thus broadly defined.

 

Q: What is an interest group?

A: The term «interest group» used by the legislator is to be broadly understood by its purpose. According to the established practice, the UZH understands this as a group of people who work for common interests, topics or areas of activity. This includes companies or law firms.

Memberships

Q: I am a member of a professional society / a scientific society / a club. Must I declare membership as an outside professional activity or interest?

A: Simple membership in professional societies / scientific societies / clubs without an active function must not be declared as an outside professional activity or interest. If membership is associated with an activity (e.g. advice, management), it must be declared.

Q: I am member of a scientific advisory board of companies. Must I declare this membership as an outside professional activity or interest?

A: Yes. Membership in scientific advisory boards of companies is considered to be a long-term management and consulting activity in accordance with § 2, par. B of the directive on the disclosure of interests in the framework of interest groups, and must thus be declared.

Q: I am a member of the scientific advisory board of an excellence cluster at a university. Must I declare this membership as an outside professional activity or interest?

A: Yes. Membership in a scientific advisory board of a university is considered to be a long-term management and consulting activity in accordance with § 2, par. B of the directive on the disclosure of interests in the framework of interest groups, and must thus be declared.

Q: I am the representative of the Swiss Universities in the board of directors of a foreign professional association. Must I declare this membership as an outside professional activity or interest?

A: Yes. Representation of the Swiss Universities in the board of directors of a foreign professional society is considered to be a long-term management and consulting activity in accordance with § 2, par. B of the directive on the disclosure of interests in the framework of interest groups, and must thus be declared.

Q: I am a member of the national research council of the SNSF. Must I declare this membership as an outside professional activity or interest?

A: Yes. Membership in the national research council of the SNSF is considered to be a long-term management and consulting activity in accordance with § 2, par. B of the directive on the disclosure of interests in the framework of interest groups, and must thus be declared.

Q: I am a member of an evaluation panel of the SNSF/ERC. Must I declare this membership as an outside professional activity or interest?

A: Yes. Membership in an evaluation panel of the SNSF/ERC is considered to be a long-term management and consulting activity in accordance with § 2, par. B of the directive on the disclosure of interests in the framework of interest groups, and must thus be declared.

Q: I was elected as a member of the finance committee of the municipality where I live. This is associated with a few meetings a year; the activity is unpaid. Must I declare this membership as an outside professional activity or interest?

A: Yes. This activity is considered to be an activity in a management or supervisory body in a municipal organ or public law in accordance with § 2, par. A of the directive on the disclosure of interests in the framework of interest groups, and must thus be declared.

Activities for or on behalf of UZH

Q: Is participation in a UZH committee (Committee for Academic Career Development, Research Committee, among others) an outside professional activity or interest subject to mandatory declaration?

A: No. This activity does not have to be declared as an outside professional activity or interest. Activities of this sort inside the UZH belong to the duties of UZH professors to participate in the academic autonomy of the UZH in accordance with § 46 of the Employment Ordinance of the University of Zurich (PVO-UZH) dated September 29, 2014.

Q: Does an ex officio membership, for example a membership on behalf of the UZH on a board of trustees, such as the WWPK foundation, need to be declared?

A: Yes. An activity on behalf of the UZH or an ex officio membership represents an outside professional activity or interest in accordance with § 2, par. A of the directive on the disclosure of interests in the framework of interest groups, and must thus be declared. As this is not a personal interest, it can be specified in the category “function” under “other” as an activity on behalf of the UZH or ex officio.

Other activities

Q: I am publisher or editor of a scientific journal. Must I declare this activity as an outside professional activity or interest?

A: No. Publishing or editing scientific journals is not considered to be an outside professional activity or interest.

Q: I am member of an advisory / editorial board of a scientific journal. Must I declare this activity as outside professional activity or interest?

A: No. Membership in an advisory board is not considered to be an outside professional activity or interest.

Q: I am an assistant lecturer at the Swiss Federal Institute of Technology. Must I declare this activity as outside professional activity or interest?

A: No. This activity is not considered to be an outside professional activity or interest subject to declaration. The activity must be declared each year on the statement of outside earnings, however.

Q: I hold many lectures where I receive an honorarium. Must I declare this activity as outside professional activity or interest?

A: No. Lectures must be declared on the statement of outside earnings.

Q: I am director of a professional association. Must I declare this activity as outside professional activity or interest?

A: Yes. Directorship of a professional association is considered to be a long-term management activity in accordance with § 2, par. B of the directive on the disclosure of interests in the framework of interest groups, and must thus be declared.